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3 Ways to Let Your Community Show Up for You on Your Wedding Day

bride and two bridesmaids in a garden

Beca Hale Photography

Your parents, groomsmen, and bridesmaids are not the only ones who want to be part of your wedding day.

Your guests are often more than honored to lend a helping hand if it means it will take stress off of your plate. Not only that but getting your community of loved ones involved gives them a piece of pride, knowing your wedding went off without a hitch!

But before you assign small organizational tasks to your guests, these are a few things you should consider.

You may still need to micro-manage.

What if your college friend who was in charge of getting the flowers gets lost on the way to the venue? Or your mom’s neighbor’s sister didn’t bring the floating candles for the centerpieces? Even the best-laid plans experience hurdles, no matter how well-intended your guests are. 

As the bride and groom, you are the center of the event. This CANNOT be your job when you’re busy rehearsing your vows and managing those butterflies of excitement. 

However, every member of your wedding party already has a duty. So, how do you ensure that all of the fine details are being taken care of without micro-managing?

Hire a day-of wedding coordination team to make your day flow smoothly.

When you invest in day-of wedding coordination, you have a team of event professionals at your fingertips. Their job is to handle the smallest yet oh-so-important details during your wedding celebration.

This white-glove support service allows you to arrive at your venue with nothing to do but slip on your stunning dress; your team will already be there, waiting to handle the rest. 

How a day-of wedding coordination team can give you a stress-free wedding experience.

When your coordination team takes the wheel, you don’t need to chase down your ‘helpers’ or worry if the DJ arrived as you’re walking down the aisle.

Here are a few things day-of wedding coordinators can help you with: 

  • Overseeing wedding guests

  • Acting as the point of contact for contracted vendors

  • Directing and lining up the wedding party for the ceremony and reception

  • Ensuring that all scheduled events start and end on time

  • Distributing final payments and gratuities to vendors

  • Managing your wedding day logistics onsite from beginning to end

wedding guests at reception

Nix WeddingPhotography

Instead, you get to embrace your role as the couple who is beginning their happily ever after. And your guests get to enjoy the day and focus on celebrating you rather than fulfilling responsibilities.

But, if you really want your community of loved ones involved . . .

That’s okay, too! It’s your day, and you need to do what works best for you. 

Sometimes, having them involved is non-negotiable for you. And sometimes, your friends and family won’t take no for an answer. They can’t help it! They love you so much and want to show their support for you!

If you choose to accept their offer to help, here are a few no-frills tasks you can hand over to them:  

  1. Have a guest be responsible for delivering breakfast, lunch, snacks, water, champagne, etc., to the wedding party before the event begins. You’re going to be busy, but it’s important to stay fueled and hydrated if you want to dance the night away! 

  2. Make someone responsible for the gifts. Allow them to collect the gifts or escort guests to the gift table. Before the night ends, they can put them in a secure location (i.e., your locked vehicle). 

  3. Assign a friend to collect the flowers and centerpieces as the night comes to a close. Give them clear expectations prior to your wedding day so they know exactly what to do! 


Is day-of wedding coordination a dream come true? Contact us here to learn more about how our team can deliver magic to your wedding day! 

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